Administrative Assistant 2

Full job description

VACANCY ID #159114 EMPLOYMENT ANNOUNCEMENT
TITLE: ADMINISTRATIVE A SSISTANT 2

STATUS: PERMANENT or PR OVISIONAL

BUREAU: CRIMINAL APPEALS / HABEAS CORPUS

LOCATION: NEW YORK CITY

SALARY: CSEA, SG-15 ($58,046-$70,317)
PLUS LOCATION PAY $3,400

We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected
candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State
of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives,
enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates
statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public
health strategies, and preserving the state’s environment.

Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State
holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and
training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace
flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative
work schedules.

MINIMUM QUALIFICATIONS

Permanent appointment: Reachable on the Department of Civil Service Eligible list for Administrative Assistant 2 (formerly
Secretary 2) OR permanent or contingent permanent status as an Administrative Assistant 2 OR eligible to transfer.

Provisional appointment: Current NYS employee with one year of permanent service in a following title, may be appointed
on a provisional basis: Examination Composition Assistant, Keyboard specialist 2, Keyboard Specialist 2 (Spanish
Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant
2 Keyboarding (Spanish Language), Secretary 1/ Administrative Assistant 1, Secretary 1/Administrative Assistant 1
(Spanish Language), or Senior Data Entry Machine Operator.

Note: Provisional appointments are made pending an exam and will be revoked if the selected candidate is not immediately
reachable on the eligible list resulting from the next holding of the exam.

DUTIES

• Prepares briefs and memoranda of law for filling: formats briefs and memoranda, including page numbers, preparing

tables of contents, tables of authorities when appropriate, cite checking and proofreading.

• Processes responses to federal habeas petitions: accurately scans voluminous state court records; determines

proper federal district court filing requirements; prepares cases for filing under seal when appropriate; Bates stamps
or redacts records accurately.

• Timely reviews incoming mail; timely and accurately logs mail into NY Matters and other databases as appropriate;

enters accurate due dates or adjourned dates; timely directs mail to appropriate recipient; exercises sound judgment
in evaluating incoming mail to determine appropriate action.

• Conscientiously maintains correct and up-to-date court deadlines and court appearance dates in NY Matters; timely

reminds AAGs each week of upcoming due dates and court dates, and promptly and accurately logs any
adjournments or new deadlines for inclusion in the following week's reports; compiles monthly reports of legal filings
by the AAGs, including the number of habeas petitions and appellate briefs filed.

• Promptly and accurately prepares letters to courts and District Attorneys’ Offices for signature.
• Opens new cases in NY Matters, prepares case assignment sheets, and forwards new cases and assignment

sheets to the appropriate staff.

• Answers bureau telephone and directs calls accordingly.

• Serves as liaison to service providers and vendors (i.e., Xerox) and to OAG Administration for service and supply

needs; reserves conference rooms.

• Assists with promptly and accurately proofreads drafts, prepares tables of contents and authorities, and checks

citations using appropriate software; promptly and correctly assembles record on appeal/appendix; transmits
exhibits to court when necessary; timely produces filings in form and quantities required by court rules; checks
documents to be filed for legibility, completeness, and accuracy; arranges for filings to be made in timely fashion;
tracks delivery of filings as appropriate.