Full job description
Description
The Administrative Assistant position provides administrative support to various levels of the Leadership Team. The Administrative Assistant will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high-level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in supporting different leaders, prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.
Responsibilities will include (but are not limited to):
- Ability to support multiple individuals at the same time, manage priorities and deliver with appropriate timelines
- Support the leadership team in managing calendars, and daily workload and facilitating their requirements in ensuring all requests are managed in a confidential, professional, and efficient manner
- Management of onboarding for new hires (staff and contractors) and vendor access to the Corporate Communications organization
- Assist in the preparation of correspondence, presentations, and/or reports as required
- Places and tracks SAP/Ariba requisitions as needed for the Corporate Communications Team
- Demonstrate strong interpersonal skills and diplomacy at all levels of management.
- Work with minimal supervision, have strong initiative, and follow-up with a focus on details.
- Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.
- Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
- Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses.
- Ensure manager's preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads).
- Maintains professional and technical knowledge by remaining current with BMS continuous learning
- Proactive management of high-profile internal & external events.
Job Type: Contract
8 hour Shift
Must have the ability to work onsite at least 100%.
