Administrative Assistant

Full job description

Hours of Work :

8:00-17:00

Days Of Week :

Monday-Friday

Work Shift :

Job Description :

Your Job:
Administrative Assistant professional provides general office and secretarial support services to include basic filing, reception, telephone, and word processing responsibilities.

This Role Supports and promotes the vision, mission, and strategic plans of Methodist Health System Your Job Requirements:

• High school Diploma or Equivalent required

• 2 years of related office experience

• Able to professionally and effectively communicate (orally and in writing).

• Able to type at least 55 words per minute

• Intermediate to advanced level of proficiency in computer skills using Microsoft Office.

Your Job Responsibilities:

• Generates accurate reports for management including utilization of graphs or merge of documents when requested.

• Maintains accurate files including facilitating requests for files made by other departments;

where applicable, timely processing of files requested by customers or other third-parties; preparing files for off-site storage or scanning; and tracking files outside of the department.

• Maintains and orders office supplies and equipment.

Renews maintenance contracts.

• Responsible for purchase requisitions, check requests, and monitoring budget.

• Performs accurate and efficient data entry for selected databases, including time and attendance as requested.

• Performs secretarial and receptionist duties including, but not limited to, assisting department leadership; answering department telephone and recording complete messages; collect, sort and distribute all incoming and outgoing mail; greet and assist department visitors; schedule and prepare materials as requested for meetings and appointments; schedule travel; coordinate meetings.

• Responsible for preparation, accuracy, and completeness of office communication including correspondence with other departments/individuals, preparation and distribution of minutes, and other documents as requested. Coordinate departmental meetings and other activities. Prepares and distributes department information to others as requested.

• Communicate clearly and openly

• Build relationships to promote a collaborative environment

• Be accountable for your performance

• Always look for ways to improve the patient experience

• Take initiative for your professional growth

• Be engaged and eager to build a winning team

Methodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century, Dallas-based Methodist Health System has been a trusted choice for health and wellness. Named one of the fastest-growing health systems in America by Modern Healthcare, Methodist has a network of 12 hospitals (through ownership and affiliation) with nationally recognized medical services, such as a Level I Trauma Center, multi-organ transplantation, Level III Neonatal Intensive Care, neurosurgery, robotic surgical programs, oncology, gastroenterology, and orthopedics, among others. Methodist has more than two dozen clinics located throughout the region, renowned teaching programs, innovative research, and a strong commitment to the community. Our reputation as an award-winning employer shows in the distinctions we’ve earned:

• Magnet® designations for Methodist Dallas, Methodist Charlton, Methodist Mansfield, and Methodist Richardson Medical Centers
• 150 Top Places to Work in Healthcare by Becker’s Hospital Review, 2024
• Top 10 Military Friendly® Employer, Gold Designation, 2024
• Top 10 Military Spouse Friendly® Employer, 2024