Administrative Assistant

Full job description

The Administrative Assistant reports to the Executive Assistant who supports EVP & Chief Financial Officer, EVP & Chief Operating Officer and four Senior Vice Presidents.

RESPONSIBILITIES AND ESSENTIAL DUTIES

• A high level of discretion in dealing with confidential information and sensitive materials is a must.
• Maintains a flexible and adaptive schedule with the ability to meet deadlines (e.g. start early or stay late if required to complete work).
• Provides general administrative support, including but not limited to, heavy calendaring of complex schedules, utilization of Microsoft Teams, , monitoring and scheduling of meetings and conferences, and expense reporting.
• Answers, screens, and transfers calls to appropriate parties or takes messages in a professional and pleasant manner.
• Arranges domestic and international travel itineraries and agendas.
• Communicates effectively, professionally, and with integrity across key business clients within the organization at all levels Coordinates catering, room preparation and meeting set-ups
• Edit, print, scan and bind documents as needed with a high attention to detail.
• Opens, sorts, and distributes incoming correspondence.
• Must act with good judgment and as a team player to build relationships between assistants, administrators and support staff across all departments and levels of the organization.
• The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.

KNOWLEDGE AND SKILLS

Knowledge: Strong knowledge in MS Office applications with a strong attention to detail is necessary. Independent thinker and problem solver with the ability to excel in a high paced environment. Highly responsive and nimble. Excellent communication skills, both verbal and written, a must.

Skills :

• Effective at managing workload while controlling costs and improving quality.
• Manages time efficiently and deals well with conflicting demands and priorities in a high paced environment.
• Strong listening, communication and interpersonal skills; pays attention to detail. Seeks clarity in conversations in order to completely understand the information.
• Demonstrates respect for clients and team members; makes clear decisions in the face of conflicting priorities; is able to use personal knowledge and judgment to fill gaps where there is insufficient data.
• Takes the initiative to make changes in working methods to do things more efficiently; able to think critically, solve problems independently and exercise excellent judgment and common sense.
• Highly organized, detail-oriented, and able to manage multiple activities timely and with a high degree of accuracy.
• Highly proficient with Microsoft Office Suite (Word, Excel, Access, and PowerPoint).

EDUCATION AND EXPERIENCE

Education, Training and Certifications : A High School Diploma or equivalent is required. Associate’s or Bachelor’s degree, or relevant certification(s), is preferred.

Experience: Minimum of five (5) years of experience in an administrative support function. Previous experience in supporting a VP or above is preferable, but not required. Energy industry experience is also a plus.

DIRECT REPORTS

None

FREEDOM TO ACT

Ability to multi-task and function in a highly dynamic atmosphere; must exercise some discretion independently.

WORK CONDITIONS

• Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others.
• Business requirements may frequently necessitate that work be performed from home, after normal work hours or on weekends.
• Business requirements may include periodic travel, including to operating facilities or facilities under construction.
• Subject to drug and alcohol testing, per applicable federal regulations or as required by Cheniere.

ADA JOB REQUIREMENTS

Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical, mental or emotional disability.

EQUAL EMPLOYMENT OPPORTUNITY

Cheniere Energy is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.