Administrative Assistant, A&R

Full job description

Job Description:

At Warner Chappell Music (WCM), we shape the culture of songwriting and champion songs that resonate for generations by creating transformational opportunities for songwriters everywhere. Our people and culture are at the epicenter of our company, and we are looking for team members who share our service-orienteted mindset and have a passion for looking after our songwriters.

As the global music publishing arm of Warner Music Group (WMG), we’re a collective band of music lovers, innovative connectors, and relentless supporters of our songwriters and catalog of iconic works. We lead with curiosity, collaborate across departments, borders, languages, and genres, and we’re committed to delivering on the promises we make to each other and to our songwriters.

Job Title: Administrative Assistant, A&R

A little bit about our team:

Providing direct administrative and creative support for LA based A&R Creative Execs. You will be in charge of helping the LA A&R team run smoothly by handling calendars of execs and writers, pulling together expense reports, helping confirm and coordinate writing sessions, managing the LA studio calendar and more. This position is an integral part of the US creative team as a whole. We expect this assistant to be working hand in hand with our NY admin support staff to make sure all admin duties are covered and most importantly the executives and the writers they work with are fully supported.

Your role:

Warner Chappell Music Publishing is the smallest major publishing company. We operate like a boutique company with the outreach and resources of a major. We arguably have the most in demand roster in the business and the company as a whole has never been this “hot.” Join a winning team and work with some of the best songwriters in the business on their never a dull moment journey to a #1, or #1s for that matter!

Here you’ll get to:

• You will welcome visitors, screen and direct phone calls/inquiries, book sessions and manage songwriters calendar, processes expenses, schedule and coordinate domestic and international meetings, maintain all calendar items, coordinate domestic and international travel, process incoming mail and correspondence, prepare outgoing mail, and ensure the office is always fully equipped and functions smoothly.

• You will work independently to complete routine departmental or unit functions and/or tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions.

• You will proofread and edit drafts and final materials for appropriate consistent format, accuracy of financial figures or other data and makes corrections as needed.

• You will maintain and update department files, records and publications.

• You will screen all correspondence and publications, bringing those of significance to the Company’s attention.

• You will be responsible for obtaining splits, co-writer, and publisher information for new releases / songs and delivering information to copyright department for processing via the AS/400 system.

• You will maintain show and event calendar.

About you:

• A high school level education required, Bachelor’s degree preferred; preferably augmented by course work in music publishing, business administration and related fields.

• One (1) to two (2) years of highly responsible experience in an administrative supportive role preferably in a music publishing or related business, or:

• A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position.

• Interest and knowledge of contemporary music and current music trends.

• Knowledge of general business practices.

• Possess a strong work ethic.

• A team contributor.

• Strong organization skills and pay high attention to detail.

• Strong communication skills (written and verbal).

We’d love it if you also had:

• The ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments.

• Great time management

• Ability to work well in team.

• Demonstrated ability to be innovative and suggest change/improvements within scope of work.

• Foresight to anticipate needs and create efficient and effective processes.

• Motivation - Self-starter, self-motivated and takes responsibility/ownership of tasks.

• Innovation - Thinks outside the box proactively, strategically and analytically.

• Consistency - takes initiative.

• Demonstrated flexibility and adaptability to changing situations.

About us:

At Warner Chappell Music (WCM), we shape the culture of songwriting and champion songs that resonate for generations by creating transformational opportunities for songwriters everywhere.

Before the fans and fame, the soundtracks and syncs, there is the song. And before the song comes the songwriter - the heart of an art form that defines generations, and the soul of our business. Songwriters are our inspiration; we are their partners, collaborators, and crusaders.

Songwriters shape culture; and here at WCM we help hone their craft, build their careers, and protect their legacies. We value curiosity, collaboration, and commitment – which helps set us apart and helps us in our commitment and global service to our songwriters.

We are Warner Chappell Music - where songwriters are heard.

About Warner Music Group: As the home to 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We’re the home to WMX – the next generation services division that connects artists with fans and amplifies brands in creative, immersive, and engaging ways – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.