Administrative Assistant I, Business Affairs

Full job description

Sony Pictures Television Studios (SPTS) is one of the industry’s leading content providers, producing programming worldwide across genres and platforms. As the largest independent TV studio in the industry, SPTS produces 50+ shows each year including THE BOYS, COBRA KAI, THE GOOD DOCTOR, OUTLANDER, and PLATONIC. SPTS is part of the larger Sony Pictures Television (SPT) division. SPT is a Sony Pictures Entertainment Company, a subsidiary of Tokyo-based Sony Group Corporation.

We are looking for an assistant to support two Business Affair execs for our US TV Studio, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a fast-paced team that makes deals to develop, produce, and license content for the TV Studio.

Responsibilities

• Provide organizational and administrative support to two VPs

• Preparing and researching deal memos

• Roll calls and manage phone sheet. Also provide phone coverage for other executives within the department when needed

• Heavy schedule/calendar management

• Coordinate all internal and external meetings and calls (across multiple time zones)

• Collect and prepare information/documents for all meetings and conferences

• Generate monthly expense reports

• Manage and track executive approval flow

• Maintain departmental contact database

• Assist in drafting letters, agreements, abstracts, and memorandum

• Copying, filing, organization of paperwork

• Note taking on calls and during meetings, as needed

• Keep track of necessary office supplies and order updates

• Assist in various projects as they arise such as, organizing departmental events, gifts, etc.

• Assist visiting executives, as needed

• Other projects/assignment as required

Qualificaitons

• Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required; Filemaker, Adobe, Keynote preferred

• Strong internet research skills using various search engines, databases, and social media platforms

• Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills

• Exceptional organizational and follow through skills

• Ability to multi-task and prioritize with attention to detail

• Ability to independently solve problems

• A self-starter with a team player attitude

• Take responsibility for and ownership of tasks

• At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities

• Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.

• Minimum of 1-2 years administrative experience

• Entertainment industry experience preferred (specifically television, film, or animation)

• Education: B.A., B.S., or equivalent experience preferred

The anticipated base salary for this position is $24.80/hour to $31/hour. This role may also qualify for incentives and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.