Administrative Assistant Iii

Full job description

Administrative Assistant Iii

R-02088
San Diego County - Cuyamaca CollegeSan Diego County - Grossmont CollegeSan Diego County - District Office

Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.

The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.

The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.

Become a part of this dedicated team in beautiful San Diego County!

Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.

Please note: each page of the application will save upon clicking next.' Draft applications can be accessed through the candidate home page.

Job Summary
Under the direction of an M-10 through M-11 level administrator, perform a variety of difficult and often complex specialized and responsible secretarial and administrative assistant duties to relieve the administrator of operational detail.

Job Description
ADMINISTRATIVE ASSISTANT III


OPEN RECRUITMENT

RANGE CL- 32 $4,405 - $5,510 Monthly
Accepting Applications between:
Monday, May 13th, 2024 until Thursday, June 6th at 11:59 p.m. (PST)

*This recruitment will establish an eligibility list valid for 6 months and will be used to fill current and future vacancies.*

AT-A-GLANCE POSITION INFORMATION



Type of position: Full-Time - Monday - Friday

Current Vacancies:

• Cuyamaca College, Facilities
• Cuyamaca College, Arts, Humanities, Social Services

Anticipated Start Date: July 2024

Salary: Range CL-32 $4,405 - $5,510 Monthly

Initial Salary Placement: New employees start at Step A ($4,405) or B ($4,659) on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.

MINIMUM QUALIFICATIONS


Any combination equivalent to:

• Graduation from high school or equivalent. One year of related college courses preferred.
• Three years increasingly responsible administrative secretarial experience including experience transcribing minutes for committee meetings. Experience in an educational setting preferred.

Please click here to view the complete job description.

WE OFFER GREAT BENEFITS

Grossmont-Cuyamaca Community College District offers an excellent, fully paid benefits package for eligible employees who are contracted for 20 (twenty) or more hours per week.

Benefits include:

• Retirement - CalPERS
• Holidays - 19 paid holidays per year
• Vacation - Starting at 10 days per year for 12 month employees, increasing with length of service
• Sick Leave - 12 paid sick days per year (for 12 working months)
• Fully Paid Medical (for employee and dependents)
• Prescription Insurance (for employee and dependents)
• Fully Paid Dental Insurance (for employee and dependents)
• Fully Paid Vision Insurance (for employee and dependents)
• Life Insurance
• TASC Flexible Spending Accounts
• Long Term Disability
• Wellness/Mental Health Benefits
• Deferred Compensation (403B / 457B)

For further information regarding our benefits, please visit our website.

Transfer Requests for current GCCCD Employees:

District employees who have achieved permanency in this classification or in a related classification within the same job series at the same or higher salary range may request consideration as a Transfer Candidate by emailing Personnel.Commission@gcccd.edu within 10 days of this recruitment opening.

Additional Information
APPLICATION AND SELECTION PROCESS

Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.

Please note: each page of the application will save upon clicking next.' Draft applications can be accessed through the candidate home page.

Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.

APPLICATION PROCESS


Submit a completed application:

• Please complete the online application to include all current and previous work history and education.
• Work history must include the beginning and ending month/year.

Submit completed Supplemental Questionnaire (if any):

• Any supplemental questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.

Submit required attachments (if any):

• A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application.
• Additional documents, if any, may/should be attached to the online employment application.

VETERAN'S POINTS:

• Veterans not previously employed by the District, with 30 days or more of service who become eligible for appointment by attaining the passing mark established for the examination, shall be allowed an additional credit of five (5) points and disabled veterans shall be allowed an additional credit of ten (10) points, which shall be added to the percentages attained in the examinations by the veterans.
• Any applicant who claims veteran's credit must submit Form DD 214 a t the time the employment application is submitted. Failure to submit Form DD 214 at the time of application shall result in no veteran's credits being considered or added to any passing score.

*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.

*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.

ASSESSMENT PROCESS


The assessment process for this position may include any combination of the following: application screening for initial qualifications, supplemental training and experience screening, documentation(s)/ certification(s) screening, written examination, performance examination, and/or oral examination. The District reserves the right to utilize a flexible pass point (cut-off) on any test part to meet the staffing needs as determined by the District.

If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification during a posted recruitment.

ASSESSMENT DATES


The following dates are tentative and may change depending on the needs of the recruitment.

Application Screening: June 6 - June 10, 2024

Written / Performance Examinations: June 12 - 18, 2024

Oral Panel Interview: June 24 - 26, 2024

Final Selection Interview: July 8 - 12, 2024

CANDIDATE COMMUNICATION


The Grossmont-Cuyamaca Community College District communicates information regarding the hiring process via email. It is your responsibility, as the candidate, to provide the correct contact information by which to be notified. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the domain @gcccd.edu to your safe senders list. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

DISABILITY ACCOMMODATIONS


Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Personnel Commission within two days of the closing date by emailing PersonnelCommission@gcccd.edu.

EMPLOYMENT REQUIREMENTS

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

EQUITY STATEMENT


The Grossmont-Cuyamaca Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunities. GCCCD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.

The District encourages candidates who are equity-minded to apply. GCCCD is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at GCCCD, and are an essential component of the work that we do. GCCCD is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment.

For more information, please contact:
Michael Salvador, Equity, Equal Opportunity & Title IX Officer

Grossmont-Cuyamaca Community College District

8800 Grossmont College Drive

El Cajon, CA 92020

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by emailing D-HR-Jobs@gcccd.edu.

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.

To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County-Cuyamaca-College/ADMINISTRATIVE-ASSISTANT-III_R-02088.

The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.

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