Administrator - Entertainment Production Services

Full job description

Job Description

Wynn Las Vegas has an in-house 24/7 full-service Entertainment Production Services and Sound & Video Department to accommodate audio-visual and technical requests associated with convention, exhibit, private and catered event functions. Customer support for our clients is the number one factor that determines our departments success.

Job Responsibilities:

Reporting to the Executive Director of Entertainment Productions Services, the Office Administrator of Entertainment Productions Services will be required to:

• Answer telephone calls and handle general department inquiries.
• Facilitate urgent requests by contacting appropriate lead or management.
• Prepare and post all client billing and spreadsheet tracking.
• Prepare files, materials, correspondences, MEO/CEO distribution, and review.
• Attend Bi-Weekly MEO Meetings.
• Cross check daily timesheets.
• Maintain posted weekly schedule updates in conjunction with the Executive Director.
• Oversee department memo board.
• Complete and bill all banquet power request forms and basic data entry.
• Create and prepare invoicing, requisition orders, and purchase orders.
• Coordinate and maintain effective office procedures and efficient workflow.
• Establish and maintain harmonious working relationships with superiors, co-workers, clients, and vendors.
• Performs a full range of secretarial duties.
• Manages multiple priorities simultaneously and meets deadlines, often in stressful and high-pressure situations.
• Inventories and restocks departments first aid cabinets.
• Performs all other duties as assigned.

Qualifications

Job Requirements:

Job Experience/Education:

• Must have a high school diploma or equivalent.
• Minimum of two (2) years’ experience in a Secretarial/Administrative role within an entertainment A/V or resort environment.

Knowledge, Skills and Abilities:

• Must possess outstanding organizational, interpersonal, and administrative skills, as well as excellent attention to detail.
• Willing to define, practice and conform to safe working procedures.
• Knowledge of OSHA health and safety protocols is an asset.
• Must possess excellent problem-solving skills and strong interpersonal skills with proven talents in leadership, safety, and teamwork.
• Must possess good written and verbal communication skills.
• Strong computer skills and proficiency in Microsoft Office specifically Outlook, Word, Excel, and PowerPoint.
• Models a professional and polished appearance as required by company guidelines.
• Must be able to work evenings, weekends, holidays, and long hours.
• Must be able to interact with internal and external guests in a professional manner.
• Must have legal authorization to work in the United States.

Additional Information

Wynn Resorts is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Wynn Resorts does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

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