Digital Media Assets Coordinator

Full job description

Reporting to the Metadata Project Manager in the Cataloging and Metadata department, the Digital Media Asset Coordinator (DMAC) develops and directs strategies for the management of digital assets during and post-implementation of a media asset management system (MAMS) at the Film and Television Archive, as part of a multi-year project addressing its legacy systems and workflows. The DMAC will be responsible for the migration of media assets from servers, external drives, and LTO tapes, including ingesting, troubleshooting, and creating and transforming metadata. The DMAC collaborates with team members across the Archive to review content files and associated metadata for quality, completeness, and organization of assets in preparation for ingest into the MAMS. The position develops a systematic approach to the management of digital assets, including all phases of lifecycle management, and consults with staff to provide access to media assets for use in the Archive's licensing, programming, marketing, research, and education initiatives. The DMAC facilitates efficient processes related to migrating digital assets and metadata from legacy systems and ingesting new digital materials. The DMAC executes and monitors ingest scripts to ensure file integrity, and documents procedures relating to the description, preservation, and security of digital assets. The DMAC is responsible for developing efficient accessibility and content delivery of licensed and unlicensed assets. The DMAC develops and innovates methods for search optimization and automation to routinize and improve access for all users. The DMAC will effectively collaborate with stakeholders to implement policies, recommend best practices and standards for digital metadata, and define responsibilities within the MAMS. In collaboration with Archive team leaders, the DMAC adheres to digitization workflows and policies, advises on folder structures and naming conventions; implements and refines digital accession workflows; tests new processes and documents procedures and/or guidelines; and aggregates information from various sources (Google Sheets, Excel, and other databases) to create and enhance metadata for digital assets. The DMAC contributes to the development of procedures, workflows, and tools, and participates in Archive-wide working groups to implement process and system enhancements. The DMAC also develops and maintains knowledge of digital metadata standards and best practices; provides training and support to team members and student employees; and assists with gathering statistics and compiling organizational reports. May assist with special projects and other daily activities as needed.

https://www.library.ucla.edu/about/jobs

https://www.cinema.ucla.edu/

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Experience working in an archive, library, or post-production/media management environment. (Required)
• Experience describing materials in a Media Asset Management System (MAMS), Digital Asset Management System (DAMS), or other content management system and skilled at understanding how metadata impacts (Required)
• Demonstrated knowledge and experience working with all types of audiovisual file formats (.wav, .dpx, .avi, .mov, .tiff, etc.) and experience preparing mezzanine and access files for ingesting, verify (Required)
• Demonstrated experience in carrying out tasks with attention to detail and ability to check own work for accuracy, aptitude for balancing priorities, and meeting deadlines. (Required)
• Demonstrated experience developing cross-functional partnerships, building consensus, and working effectively in a fast-paced production-oriented environment. (Required)
• Demonstrated experience thinking and acting at multiple levels, from the strategic and broadly conceptual to the detailed and tactically specific. (Required)
• Demonstrated experience exchanging ideas & info with others to formulate appropriate policies and procedures. (Required)
• Experience initiating and maintaining cooperative working relationships with staff, students, and external partners (Required)
• Knowledge of transcoding/encoding, frame rate conversions, color grading and file delivery systems. (Required)
• Skill with using tools and utilities that clean, transform, and transfer metadata from one format into another. (Required)
• Working knowledge of a range of metadata schemas and standards used to manage and describe digital assets, e.g. PBCore, Dublin Core, MODS, MARC, XML. (Required)
• Ability to identify, troubleshoot, scope, and diagnose issues in order to resolve or escalate to DIIT, the Digital Lab, or other appropriate cross-functional teams. (Required)
• Outstanding organizational and analytical skills to manage complex projects and perform in an efficient and courteous manner. Demonstrates sound judgment and works independently to prioritize assignments and complete work successfully. (Required)
• Ability to communicate orally and in written form with users, peers and management about technology and project methodologies. (Required)
• Skill in recognizing, defining, and analyzing problems, situations, or procedures to define objectives and implement action plans and recommendations. (Required)
• Excellent written communication skills, specifically writing skills to compose a variety of documents that are logical, concise, and grammatically correct, including analytical reports that explicate policies, procedures, and timelines (Required)
• Ability to work harmoniously and as a team player, to thrive in a diverse team-based environment, and skill in fostering teamwork among others. (Required)
• Ability to analyze, refine, and test scripts in a language such as Python to leverage automation. (Required)
• Excellent workflow management and organizational skills, including the ability to use a task tracking system to organize, prioritize, and manage tasks. (Preferred)
• Working knowledge of Ex Libris Alma and UC Library Search systems and skill in using advanced search functions. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree Bachelor's degree in related area and/ or equivalent experience/ training (Required)
• Master's Degree Master's degree in Library or Information Science or related field, or relevant experience. (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Project%20and%20Policy%20Analyst%202%20(TBD_272)

Apply

Campus Requisition #:

2146

UC Payroll Title:

PROJECT POLICY ANL 2

Department:

FILM & TV ARCHIVE

Appointment Type:

1 - Staff: Contract

• Full Salary Range:

USD $26.48/Hr. - USD $53.40/Hr.

Remote/Hybrid Eligibility:

Yes

Department Location:

225 Charles E Young Dr E UCLA Film and Television Archi

Total Openings:

1

Full or Part Time:

Full Time