Document Control Specialist

Full job description

Your Impact:

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

We challenge what is accepted, so we can shape innovative and lasting solutions for tomorrow. If you’re interested in a long and rewarding career working with the #1 ranked most admired engineering / construction company in the world, then Jacobs is where you belong. We are looking for a driven and curious Document Control Professional in Puerto Rico, to support our Program Management Team.

As a key member of our Puerto Rico program support team, you will provide guidance and leadership to the Program Document Management Team and related processes. Also, you will provide general clerical support performing routine activities under general supervision and within defined procedures. You will also have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Here's what you will be doing:

• Controlling the distribution, access, and format of program management records and documents in accordance with the established distribution lists, workflows, and plans. Upon receipt of any document, the Document Control Specialist will review it for completeness, clarity, approvals, and release authorization. The Document Control Specialist then enters the document into the document control system per established processes.
• Monitoring program correspondence to ensure that transmitted documents have been received and to ensure that documents requiring response are returned in a timely manner, per Task Order or PO requirements. This will entail direct communication with all entities involved in the Program Management Team.
• Processing revisions to controlled documents in the same manner as the original documents and superseded documents, if retained, are identified as such. A consistent naming convention has been established in the program document plan and will be maintained to ensure accuracy and expedient retrieval. Any hard copies that exist shall be classified/tagged exactly as their electronic counterparts.
• Tracking and providing general maintenance of the daily traffic of documents and communication. This includes general project correspondence, project reporting, implementation of the management plans, and maintaining the overall hard copy and electronic filing systems.
• Providing training and technical support to the program management team regarding the systems used to manage project information, including the overall functionality of the document control system

Here’s what you’ll need:

• Bachelor is highly desirable but not required
• Minimum 3 years’ experience with project / program document management systems.
• Working knowledge of SharePoint is required
• Capable of extreme attention to detail

Join us and we will assist you in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $15 billion in revenue and a talent force of more than 60,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.