Executive Administrative Assistant

Full job description

Woodward’s Diversity, Inclusion and Belonging Commitment

At Woodward, no matter where you are from, your physical appearance, or how you identify, you deserve the opportunity to reach your greatest potential. We are on a journey to achieve this as an organization and want to work closely with our members to set the right path.

We humbly acknowledge this will be an imperfect journey. Yet, we are steadfastly committed to embracing the power of diverse people, perspectives, and experiences for our current members, attracting the best talent across our communities, and creating an inclusive and rewarding workplace for all.

Woodward supports our members’ wellbeing and regularly benchmarks with other companies in our industry to offer an extensive Total Reward package for this position. Salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

• Estimated hourly rate: $32.45 (minimum) - $40.58 (midpoint) - $48.70 (maximum)

• All members included in annual cash bonus opportunity.

  • 401(k) match (4.5%)

  • Annual Woodward stock contribution (5%)

  • Tuition reimbursement and Training/Professional Development opportunities for all members

• 12 paid holidays, including floating holidays.

• Industry leading medical, dental, and vision Insurance upon date of hire

• Vacation / Sick Time / Vacation Buy-up / Short Term Disability / Bereavement leave.

• Paid parental leave.

• Adoption Assistance

• Employee Assistance Program, including mental health benefits.

• Member Life & AD&D / Long Term Disability / Member Optional Life

• Member referral bonus

• Spouse / Child Optional Life / Optional AD&D / Healthcare and Dependent Care Flexible Spending

• Voluntary benefits, including:

• Home / Auto Insurance discounts

• Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave

Are you ready to make your mark? If you’re an Executive Administrative Assistant, we have an exciting opportunity for you. The Executive level administrative assistant works with some latitude and little to no supervision, performs diverse and complex executive administrative and coordinator assignments. Supports VP of Operations.

What You Will Be Doing

• Advanced executive administrative duties. Prepares/drafts memos, letters, reports, and documentation of confidential nature.

• Coordinate and distribute group communication and announcements.

• Maintains complex top executive's calendar.

• Represents and supports top level executives and acts as liaison between the departments this position is supporting, key clients as well as external customers (e.g., investors, local community programs, etc.). May support international customers/key clients.

What We Are Looking For

• U.S. high school diploma required.

• Continued education, training or certifications preferred.

• 5+ years’ experience with executive level management required.

• The ability to process multiple types of information and/or perform multiple tasks simultaneously with competing priorities. Practices effective time management

• Maintain excellent concentration, organization, and prioritization skills, not only for self but for those supported by this position.

• The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner. This also includes being available during non-core working hours in order to meet the needs of those this position supports. Also perform tasks with a high level of integrity

• The ability to define, diagnose, and resolve problems with a significant organizational impact. Must also have the ability to make decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure.

• The ability and willingness to take independent action to complete assignments with little to no instruction. This includes the ability and willingness to recognize assignments that need to be completed, anticipate the needs of those this position supports, seek out additional assignments, and to help others.

• The ability to coordinate complex domestic travel using an online travel management system (international travel may be required)

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). All applicants must be U.S. Persons within the meaning of the ITAR and EAR, or eligible to obtain all required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce. The ITAR defines a U.S. Person as a U.S. citizen or national, lawful permanent resident (i.e., 'Green Card holder'), or a protected person (e.g., asylee, or refugee)

Woodward is an Equal Opportunity Employer

EO/AA/M/F/Disabled/Protected Veterans