Executive Assistant

Full job description

General information

All posting locations: Chicago, Illinois, United States of America

Job Function: 13 - Administration

Date Published: 26-Apr-2024

Ref #: R-81844

Description & Requirements

At KraftHeinz, the EAs of the Future enable senior executives to thrive and be at their best… which enables to company to thrive and be at ITS best. We are looking for Executive Assistants (EAs) who are IMPACT MAKERS - supportive and strategic partners empowering our senior leadership, here at Kraft Heinz.

The ideal candidates are proactive problem solvers with exceptional communication skills and meticulous attention for details. Our EAs are experts at the art of stakeholder management, seeing around corners and anticipating leader needs while enabling them to achieve our Company ambitions. Our EAs support coordinating our executive teams and uniting people across the organization to keep momentum towards our ambitions through sound enablement while truly living our Values.

Our Executive Assistants:

• Know and champion our values, how we work and where we win with internal and external partners, stakeholders and employees
• Are true backstage managers who plan and execute at a high level, anticipating needs and adjusting as necessary
• Proactively solve problems and improve procedures for efficiency and productivity to support leaders and coordinate internal and external resources accordingly
• Demonstrate sound business and financial acumen and speak the language of their leader(s) and our business
• Collaborate and communicate effectively with peers, senior executives, and external partners, sometimes acting as the leader’s proxy or voice

Our EAs Make an Impact through Exceptional Executive Administrative Support

• Go way beyond “calendar Tetris” to strategically support your leader(s) to prioritize, manage their time and energy, and accomplish their goals
• Ensure leaders are equipped to engage effectively by managing meeting agendas, resources, preparation work and details
• Manage senior executives’ travel logistics and activities to maximize their leader time and personal well-being

Our EAs Make an Impact through Strategic Operations Management

• Maintain professionalism and strict confidentiality with all materials
• Manage invoices, vendors and expenses following company process and within designated tools and systems
• Organize communications from the office of their leader in partnership with our Corporate Communications teams, drafting where appropriate and/or coordinating approvals

Our EAs Make an Impact through Efficient Office Coordination

• Manage a high volume of tasks, information and communication in a way that upholds culture, champions our brand, and helps the leaders shine
• Thoughtfully plan and flawlessly execute internal and offsite events
• Lead or support other projects as needed

Preferred Skills and Qualifications

• Exceptional interpersonal communication and collaboration skills required, experience working in an interdependent/matrixed organization preferred
• Ability to practice sound judgment and work independently with minimal supervision
• Flexible and adaptable; experience navigating ambiguity, changing priorities, and fast pace
• Excellent listening and synthesizing skills; able to effectively navigate conflict and contrasting opinions and points of view
• Proficiency with office productivity tools and an aptitude for learning new software and systems

About Us

Kraft Heinz is a global food company with a delicious heritage. With iconic and emerging food and beverage brands around the world, we deliver the best taste, fun and quality to every meal table we touch. We’re on a mission to disrupt not only our own business, but the global food industry. A consumer obsession and unexpected partnerships fuel our progress as we drive innovation across every part of our company.

Around the world, our people are connected by a culture of ownership, agility and endless curiosity. We also believe in being good humans, who are working to improve our company, communities, and planet. We’re proud of where we’ve been – and even more thrilled about where we’re headed – as we nourish the world and lead the future of food.

Why Us

We grow our people to grow our business. We champion great people who bring ambition, curiosity, and high performance to the table as the guardians of our beloved and nostalgic brands. Good isn't good enough. We choose greatness every day by challenging the ordinary and making bold decisions. All while celebrating our wins - and our failures – as we work together to lead the future of food.

Challenging the status quo takes talent. We invest in your purpose and potential by developing skills and nurturing strengths that leave a legacy on our business and a lasting impact on your career. Because great people make great companies, and we’re growing something great here at Kraft Heinz.

Office Collaboration & Hybrid Work Environment

We believe our office environment fuels our collaboration, connection & community as an organization and allows our employees to grow toward greatness. We also believe providing a more flexible and agile model is essential in today’s workplace. A majority of our office-based employees will be able to work remotely for up to two days each week. Additionally, employees who are subject to this hybrid model will be eligible to work from anywhere for up to six weeks in a rolling 12-month period (in maximum two-week increments and according to benefits and tax guidelines). Some jobs may be required to be performed fully in office depending on the role’s responsibilities and requirements.

Kraft Heinz is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact NATAI@kraftheinz.com.