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Fleet Auction Coordinator

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Fleet Auction Coordinator

• Agency: DEPT OF CITYWIDE ADMIN SVCS

Posted on: 07/03/2024

• Job type: Full-time

Location

NYC-ALL BOROS

• Title Classification: Exam may be required

Department

Fleet Sustainability

Salary range: $51,816.00 – $59,588.00

Job Description

Job Description
DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 55 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

Fleet at DCAS manages all NYC vehicles, equipment, fuel, leasing, and related services. The City’s fleet includes NYPD, FDNY, and DSNY and fifty agencies and offices in total, $1 billion+ in expenditure, and 1,800 full time staff. NYC Fleet leads Mayoral initiatives in safety as part of Vision Zero and sustainability as part of NYC Clean Fleet. DCAS manages the nation’s largest live tracking program for vehicles at the DCAS Office of Real Time Tracking (FORT).

The Fleet Auction Coordinator reports to the Director of Auction. DCAS publicly auctions used City cars, trucks, and equipment to generate revenue. Tasks including, but not limited to vehicle appraisal, estimating minimum bid pricing using software and online resources, reviewing sales prices for approvals, downloading and maintaining all documents involved in fleet vehicle sales, performing onsite inspection at vendor yards and various agency locations, conducting minor vehicle troubleshooting, coordination of keys, vendor management, conducting vehicle buyer transactions, resolving sale issues with customers and agencies, assisting with emergency, as well as assisting other DCAS Fleet units as needed.

The responsibilities of this position may include but are not limited to:
 

• Attend meetings and calls, participate in conference calls, and prepare relevant reports.
• Physically receive and safeguard the vehicle titles, the proof of ownership for each vehicle.
• Weekly review of auction inventory and title management.
• Respond to agency client requests regarding the status of vehicle relinquishments, pickups, etc.
• Review and update vehicle records in the Citywide Fleet Database and reconcile as necessary.
• Coordination on agency/vendor/ customer buyer logistics and documentation
• Track and assist with all transfers of vehicles within NYC fleet – these are changes of ownership between agencies.
• Title management coordination with NYS DMV including duplicates and salvage designations
• Assist with new non-official license plate process with State DMV.
• Vendor coordination including assisting with internal audits of vendor fees and invoice reconciliation
• Documentation download, retention, and maintenance of all sales materials
• Perform related work and assist with other DCAS Fleet units as needed

This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between the City and 1180.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.