Human Resource Assistant

Full job description

COMPANY OVERVIEW

Global Atlantic Financial Group is a leader in the U.S. life insurance and annuity industry, serving the needs of individuals and institutions. Global Atlantic is a wholly-owned subsidiary of KKR, a leading global investment firm that offers alternative asset management across multiple strategies and capital markets solutions.

We are looking for a diverse team of talented individuals who reinforce our culture of collaboration and innovation. We are dedicated to the career development of our people because we know they are critical to our long-term success. Join our team and come grow with us.

The KKR-Global Atlantic partnership - The Global Atlantic Story

Greenhouse is our scheduling tool and we communicate through their systems. At times, your email may block our communications. Please be sure to check your SPAM so that you do not miss critical information about our process, including scheduling.

Global Atlantic Financial Group is seeking a Human Capital Assistant to provide dedicated administrative support to the Human Capital leadership team. Key duties include managing busy, dynamic schedules, arranging domestic and international travel, seamless communication with internal leaders and external stakeholders, and preparing expense reports on behalf of the Human Capital leadership team. This role requires supporting/collaborating with senior leaders' assistants, and taking on a variety of additional tasks and projects as requested. Professionalism, flexibility, teamwork, strong organizational skills, effective communication, and the ability to work efficiently under pressure are all critical to this role. This role requires a minimum of 3 days in the office per week. This role is based in Des Moines, Iowa.

Position Overview:

• Support various professionals/teams with regards to organizing meetings, travel plans, expense reports and assisting with other projects and administrative duties as requested;
• Manage multiple calendars, schedule meetings and appointments, and use good judgment to discern what needs to be prioritized so that calendars are consistently up to date;
• Book and track travel according to the needs and preferences of each leader;
• Process invoices for payment; research and resolve issues/problems with payments;
• Answering multi-line phone and shared email boxes, ensuring messages are delivered for teams supported;
• Provide support and assistance in the preparation of general correspondence, presentations, agendas, meeting notes and reports; assist with document editing and formatting to prepare for professional delivery (e.g. PowerPoint presentations, flyers);
• Pre-register guests, book conference rooms, and arrange catering and AV requirements for major meetings
• Correspond appropriately with various leaders and their teams, both within the GA organization and with external stakeholders;
• Open, organize and distribute incoming mail and other deliveries for Human Capital team; coordinate outgoing mail for Human Capital team;
• Event Planning: Provide support for department events, including Town Halls, offsites and events to be determined, including and not limited to:
  • Securing conference room(s) and/or venues, hotels, etc.;
  • Coordinate with dedicated Meetings & Events department as appropriate;
  • Sourcing and scheduling vendors;
  • Assist with conference room set up;
  • Communicating with office regarding high-touch visitors / meetings;
  • Working with IT to coordinate AV support;
• Assist with special projects and additional functions as requested.

Qualifications:

• 2 plus years of relevant experience
• Ability to maintain utmost confidentiality
• Proficient with Zoom and MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word, SharePoint
• Excellent communication and interpersonal skills
• Ability to multi-task and handle multiple responsibilities
• Motivation to work in a team oriented and fast-paced environment
• Team-player with a positive attitude
• Self-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgency
• Eagerness to learn and solid work ethic
• This is an in-office position that is required to be in the office at least 3 days per week
• This position is not eligible for visa sponsorship now or in the future

#LI-KK

#LI-Hybrid

Global Atlantic reserves the right to modify the qualifications and requirements for this position to accommodate business needs and regulatory changes. Future adjustments may include obtaining specific licenses or certifications to comply with operational needs and conform to applicable industry-specific regulatory requirements, state and federal laws.

TOTAL REWARDS STATEMENT

Global Atlantic's total rewards package is reflective of our corporate values, particularly diversity, excellence and innovation, with a focus on inclusion, pay equity, and flexibility. We are proud to support your personal and professional growth and well-being through programs such as educational assistance, virtual physical therapy, remote/onsite fitness reimbursement, a medical second opinion program, pet insurance, military leave, parental leave, adoption assistance, fertility and family planning coverage. We strive to foster a culture of total well-being through community outreach and charitable giving programs.

We are active in our communities:

• New York: StreetWise Partners, Covenant House, Partnership for New York City, City Meals on Wheels, Habitat for Humanity, Billion Oyster Project
• Boston: Cradles to Crayons, Boston's Healthcare for the Homeless, Thompson Island Outward Bound, Rosie's Place, Catie's Closet, Project Bread, Rise Against Hunger, Space to Thrive
• Hartford: Junior Achievement, Habitat for Humanity, Oliver's Pajama, United Way
• Indianapolis: Elevate Indianapolis, Gleaners Food Bank and the Juvenile Diabetes Research Foundation
• Batesville: So Loved Ripley County Foster Closet, Safe Passage Family Shelter, YES Home Juvenile Rehabilitation, Ripley County Community Foundation
• Des Moines: United Way of Central Iowa, Meals from the Heartland, Junior Achievement, Math Motivators, Bidwell Riverside, Orchard Place, Knock and Drop
• Berwyn/Wayne: Habitat for Humanity, Chester County Food Bank, Surrey Services, For Pete's Sake Respite
• Bermuda: Keep Bermuda Beautiful, Center Against Abuse, Truck Island Nature Reserve, Bermuda Economic Development Corporation

Social platforms provide an environment to collaborate with others and participate in friendly competitions towards achieving physical, emotional and financial well-being. Our highly competitive health, retirement, life and disability plans can be tailored to best suit your needs and those of your whole family.

Global Atlantic is committed to creating an inclusive environment where everyone can meaningfully contribute to our success. We are proud to be an equal opportunity employer and we do not discriminate in employment on any basis that is prohibited by federal, state or local laws. More than that, we strive to be inclusive of all backgrounds and experiences, which we feel gives us a competitive advantage in the market and within our firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.