Human Resource Assistant – 30 hours Part Time

Full job description

Company Description

ITW Drawform & Sexton is a $200M USD Division within Illinois Tool Works’ Automotive Segment. It has an excellent reputation for delivering top results and exceeding customer expectations within the deep draw and aerosol can industries. Illinois Tool Works (ITW) is a Fortune 200 global multi-industrial manufacturing leader with revenues totaling over $14 billion annually. The company’s seven industry-leading segments leverage the unique ITW Business Model to drive solid growth with best-in-class margins and returns in markets where highly innovative, customer-focused solutions are required. ITW’s approximately 45,000 dedicated colleagues around the world thrive in the company’s decentralized and entrepreneurial culture. For more information, visit both www.itw.com and www.itwdrawform.com

Job Description

Administrative Items

• Assist with day-to-day operations of the HR functions and duties.
• Maintain HR-related databases, spreadsheets, and filing systems, ensuring accuracy and confidentiality of information to remain compliant with the Affirmative Action Plan (AAP).

• Maintain and update confidential information related to pertinent employee records, including both hard copy and electronic records (personnel, medical, and training).
• Support the recruiting process by screening resumes and scheduling interviews with candidates.
• Compose and revise correspondence, reports, forms, and other information using acceptable business formats. Proofread final copy for errors.

• Respond to HR-related inquiries from employees, managers, and third parties promptly and professionally.
• Ensure legal and internal postings are up to date.
• Coordinate with outside vendors and suppliers related to employee needs (uniform, shop towels, PPE machine access, etc.)
• Create and update internal fliers, newsletters, and internal documents as needed.
• Conduct audits and assessments to identify and address areas of improvement.
• Support scheduling and implementation of training programs and maintaining training compliance matrix to ensure compliance with ITW, safety, federal, state, and local guidelines.

Payroll

• Serve as Business Unit Administrator (BU Admin).
• Liaise with Corporate Payroll Team on all payroll-related matters and escalate necessary information to appropriate team members.
• Continuously monitor time and attendance to ensure seamless bi-weekly payroll processing. Review attendance tracker for accuracy and create corrective action as policy dictates.
• Ensure all requests (deductions / reimbursements) for payroll are accurately processed.
• Generate routine reports (payroll, HR metric, month-end, perfect attendance) for accounting purposes.

Onboarding & Orientation

• Assist in the onboarding process, including meeting with new employees and facilitating their new hire paperwork and benefits enrollment.
• Collaborate with hiring managers, safety trainer, quality trainer, and others involved at time of hire to ensure a smooth onboarding process and a positive new hire experience.

Employee Relations

• Address employee inquiries about benefits and other employee concerns. Escalate information to appropriate parties when needed.
• Serve as Wellness Champion. Lead bi-weekly to monthly wellness committee meetings to plan monthly wellness events and activities for employees to participate in.
• Participate in organizing company-wide events, including job fairs, holidays, employee celebrations, customer visits, and the annual United Way Campaign.
• Complete other duties as assigned or directed.

Qualifications

• Excellent written and verbal communication skills.
• Organizational Skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Self-motivated with a high attention to detail and willingness to learn.
• Must possess teamwork ethics and customer service mentality with the ability to communicate and work effectively with personnel at all levels of the organization.
• Ability to manage multiple projects independently, prioritize work, and meet deadlines with minimal supervision required.
• Must be able to maintain confidentiality.
• Undergraduate student attending an accredited university with an emphasis in Human Resources, Communications, Organization Development, or similar field of study.

Additional Information

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.

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