Full job description
Who are we?
At Calumet we deliver innovative specialty products trusted by companies across the globe. We are the foundation to everyday essential products that help millions of people live and thrive. We are headquartered in Indianapolis and have numerous production locations in the US. We are customer focused and utilize our values of collaboration and entrepreneurship to grow the business. We offer a dynamic, high-performance environment where team members can have real input and impact on our business. If you’re ready to roll up your sleeves, treat the business as if it is your own and add value accordingly, come see why we’re Calumet Proud!
PURPOSE:
The HR Specialist is responsible for coordinating projects and activities related to the efficient delivery of human resources services across the organization. The position is both internally focused on supporting HR colleagues and externally focused in supporting clients.
KEY OBJECTIVES AND RESPONSIBILITIES:
HRIS/Employee Services
- Manages centralized HR inbox by responding to employee questions or forwarding to the appropriate responsible party
- Collects data and generates reports for Audits, KPI's and AAP
- Manages applicant and employee data in HRIS to ensure accuracy
- Maintains document management within HRIS
- Assists in administration of user access within HRIS
- Maintains I-9 compliance companywide
- Assists in maintaining and enhancing HR Operations processes and workflows
LMS Administration
- Interface with SMEs to correctly assign role based trainings
- Respond to service tickets which include user troubleshooting, access requests, and procedure/training additions or updates
General Duties
- Coordinates HR policy review on a regular cadence with key stakeholders
- Creates or assists in creation of HR standard operating procedure documents
- Completes administrative tasks for HR systems including but not limited to Pingboard, LinkedIn Recruiter, and ClearStar
- Coordinates completion of general HR projects as needed
- Performs other administrative functions for Human resources to support Talent, HR Operations, Communications, and general HR teams
REQUIRED EDUCATION/EXPERIENCES:
- Bachelor's Degree in Human Resources or a related field of study or equivalent work experience
- Proficient use of MS Office Suite including Excel and PowerPoint
- Ability to work in a highly confidential environment
- Proven experience coordinating completion of projects
PREFERRED EDUCATION/EXPERIENCES:
- 3+ years of Human Resources experience
- 2+ years demonstrated experience in HRIS administration
- Previous experience with Ceridian/Dayforce HRIS and ATS
- Advanced Excel proficiency
COMPETENCIES:
- Demonstration of Calumet Values – Safety, Environment & Social Responsibility, Teamwork, Ownership, Passion for Customers, and Excellence
- Critical Thinking / Analytical capability - Comfort in analyzing and manipulating data and solving complex problems
- Planning & Organization Skills - Structured with the ability to plan and organize work
- Social Skills - Strong communicator with the ability to build strong, trust-based relationships and represent the HR function in a positive manner
- Compliance – Promoting an environment of doing the right thing and acting in accordance to expected standards.
- Continuous Improvement – Steadily making performance better for the customer through a variety of means including standardization and simplification.
- Adaptability/Flexibility – Maintaining effectiveness in varying environments and with different tasks, responsibilities & people. Ability to adjust to changes in context.
Salary and benefits commensurate with experience. We are an equal opportunity employer including disability and veteran. All offers of employment are conditioned upon successfully passing a drug test.
