Office Administrator III (Option 2- Keyboarding)

Full job description

Office Administrator III (Opt 2- Keyboarding) - # 36849

*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)

https://illinois.jobs2web.com/job-invite/36849/

Agency: Department of Human Services

Location: Park Forest, IL, US, 60466-1200

Job Requisition ID: 36849

Opening Date: 04/23/2024

Closing Date: 05/06/2024

Salary: Anticipated Salary: $3,954 - $5,482 per month ($47,448 - $65,784 per year)

Job Type: Salaried Full Time

County: Cook

Number of Vacancies: 1

Plan/BU: RC014

***MUST APPLY ONLINE ***

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 36849

Position Overview

The Division of Developmental Disabilities is seeking to hire an Office Administrator III for the Ludeman Developmental Center located in Park Forest, Illinois to direct and assign activities of lower-level staff engaged in the preparation of payroll and maintenance of timekeeping records. Coordinates posting of payroll transactions. Reviews work in progress for accuracy, established procedures, and counsels’ employees on proper work procedures and new policy directives. Answers questions regarding Payroll/Timekeeping matters. Reviews records for supervisors and administrators. Provides in-service training regarding timekeeping procedures.

Job Responsibilities

• Directs and assigns activities of lower-level staff engaged in the preparation of payroll and maintenance of timekeeping records.
• Serves as a working supervisor.
• Verifies appropriate deductions and revocations are made to Payroll system when authorized by the employee.
• Responds to inquiries related to the Retirement System.
• Answers questions regarding payroll/timekeeping matters.
• Provides in-service training regarding timekeeping procedures.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of study at a secretarial/business college and one (1) year of office experience or completion of high school and three (3) years of Office Assistant experience or three (3) years independent business experience.
• Requires the ability to keyboard accurately at 30 wpm.

Preferred Qualifications

• Five (5) years of experience monitoring, entering and directing the processing and/or transmitting of payroll data for a pubic or private organization.
• Three (3) years of experience supervising staff, assigning and reviewing work, providing guidance and training for a public or private organization.
• Three (3) years of experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
• Three (3) years of experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi-tasking multiple projects.
• Three (3) years of experience utilizing office procedures and programs for a public or private organization.
• Five (5) years of basic proficiency using personal computers, including Microsoft, Word and Excel.

Conditions of Employment

• Requires the ability to utilize office equipment, including personal computers.
• Requires the ability to work after business hours, weekends and holidays.
• Requires the ability to travel in the performance of job duties.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:00am - 4:30pm Monday - Friday

Fiscal
Work Location: 114 N Orchard Dr Park Forest, IL 60466-1200

Division of Developmental Disabilities

Ludeman Developmental Center

Business Office – Payroll
Agency Contact: DHS.HiringUnit@Illinois.gov

Job Family: Office & Administrative Support; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

A Pension Program

Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

3 Paid Personal Business Days annually

12 Paid Sick Days annually (Sick days carry over from year to year)

10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)

13 Paid Holidays annually, 14 on even numbered years

Flexible Work Schedules (when available dependent upon position)

10 Weeks Paid Maternity/Paternity Leave

Deferred Compensation Program - A supplemental retirement plan

Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

5% Salary Differential for Bilingual Positions

Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

APPLICATION INSTRUCTIONS

Must apply online.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Job Type: Full-time

Pay: $3,954.00 - $5,482.00 per month

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you possess knowledge, skill, and mental development equivalent to completion of two (2) years of study at a secretarial/business college and one (1) year of office experience OR Completion of high school and three (3) years of Office Assistant experience OR Three (3) years independent business experience?

Education:

• Associate (Preferred)

Work Location: In person

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