Office Manager

Full job description

The Cincinnati Master Plumbers Association is seeking a dynamic Executive Manager to oversee the day-to-day operations and administration of the organization. The ideal candidate will be highly organized, detail-oriented, and capable of managing various responsibilities to support the Association's mission.

Minimum Requirements:

• 3-5 years in an executive administrative role preferred
• Experience with Quickbooks is necessary
• Invoicing and Accounts Payable experience is required
• Must be willing to work 3 nights a month
• Must be able to lift up to 30 pounds

Key Responsibilities:

• Answer all phone calls and emails promptly, providing professional and courteous assistance.
• Produce, print, and distribute the "Down the Line" newsletter via mail and email channels.
• Manage financial tasks, including invoicing for dues, processing payables, making deposits, printing checks (to be signed by the Board of Directors), and providing monthly financial statements compared to the budget.
• Record minutes for all meetings held in the evening (3 nights a month) and ensure timely distribution.
• Update and print the yearly directory.
• Administer paperwork for the Apprenticeship Program, including setting up and registering with the US Department of Labor. Keep records of on-the-job hours for each apprentice, prepare class lists and grade sheets for teachers, and manage completion paperwork for both the US Department of Labor and the City of Cincinnati.

Additional Responsibilities:

• Execute all directions from the Board of Directors and Committee Chairpersons.
• Coordinate speakers and complete paperwork for Continuing Education Unit (CEU) classes at membership meetings in Ohio and Kentucky.
• Organize yearly events, including the Golf Outing, Table Top Night, and Election Banquet.
• Update the organization's web page.
• Manage the vending machine, ensuring it is stocked with the required products.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Cincinnati, OH 45240: Relocate before starting work (Required)

Work Location: In person

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