Operations and Administrative Specialist

Full job description

Position: Operations andAdministrative Specialist
Reports to: Chief Operating Officer
Supervises: N/A
Hours: Full time (40 hours /week)
FLSA Status: Non-Exempt

The HIRING RANGE for this role is $25.56 - $29.36. The SALARY RANGE is $25.56 - $37.07.

This role is primarily remote, but requires the employee to manage certain tasks in person once per week in Seattle, WA.

NWRPCA offers generous paid time off, and company paid dental, vision, short-term disability, and long-term disability insurances. A flexible spending account or health savings account is available. Health insurance coverage is available as well as supplemental insurance, 403(b) retirement account, 403(b) matching, and professional development assistance.

Our Vision

NWRPCA is a leading partner in collaborating with CHCs to achieve equitable outcomes in health, wellness, and wellbeing.

Our Core Values

Respect: We demonstrate respect for each other and those we serve.

Trust: We build trust by acting with honesty and integrity.

Diversity: We celebrate diversity as the pathway to insightful work and enriched relationships.

Excellence: We constantly aspire to excellence through innovation and continuous improvement.

We support an organizational culture of belonging

Our Mission

Our mission is to strengthen health centers in the Northwest to advance health equity in our communities.

Position Summary:

The Operations and Administrative Specialist is a key staff person responsible for facilitating smooth and efficient operations and providing excellent administrative support to our Executive team as well as supporting governance and finance. Primary areas of responsibility include, but are not limited to project coordination, executive scheduling, office management, board of directors’ support, administrative support, finance reporting, and customer service.

Key Competencies

Strategic problem-solving, organization, analyzing work processes and outcomes, demonstrated follow-through and ability to work individually and as a team, within a fast-paced environment.

Duties and Responsibilities:

1. Manage the implementation of the annual strategic plan tracker, including monitoring updates and follow-up with staff to complete activities.

2. Coordinate with COO on compiling and analyzing program related-data to report to CEO and Board of Directors for planning and evaluation.

3. Assist COO in the coordination of the annual review of the personnel policies and procedures.

4. Manage and maintain onboarding of new staff.

5. Lead annual staff training committee and develop calendar of offerings for staff.

6. Provide coordination and development of Board of Directors’ meetings (including committee meetings) and deliverables, including developing and producing board packets, scheduling committee and taskforce meetings, governance documentation, and meeting minutes.

7. Provide coordination of executive administrative support for the CEO, COO, and CFO, including scheduling, reports, calendar customer service, data entry and analysis, documentation and report creation, event and meeting support, etc.

8. Create monthly finance program reports and other ad hoc reports as requested.

9. General office support tasks such as mail management, preparing deposits and route financial information appropriately, coordination of staff appreciation efforts, and ordering of supplies.

10. Maintain accurate documentation and records; support day-to-day tasks as directed.

11. Perform all aspects of the position in compliance with applicable state and federal regulations.

12. Report any known or suspected compliance issues to the NWRPCA compliance officer.

13. Demonstrate commitment to valuing diversity and contributing to an inclusive working and learning environment.

14. Cross-train and provide back-up support with Program Support role on contracts and travel processes and other tasks as needed.

14. Other duties as required.

Qualifications

Required

• High School Diploma and four years’ experience or equivalent.
• Understanding of managing complex projects.
• Self-motivated, flexible; Creative problem solver; Committed to social justice.
• Excellent language and communication skills, especially for creating written materials.
• Excellent computer skills, including word processing, spreadsheets, database, and social media sites. Able to learn and proficiently use new programs quickly.
• Ability to work as a team member, work effectively with diverse people, and work independently.
• Demonstrate cultural competence.
• Ability to drive / travel to meetings in a variety of locations as needed

Preferred

• Experience in community health or nonprofit associations.
• Bachelors/Advanced Degree or Equivalent.

Physical Requirements:

1. Most time spent sitting, with up to one-third (1/3) of time walking or standing. There are no restrictions on ability to interrupt periods of sitting.

2. Manual dexterity required for typing, filing, etc.

3. Minimal lifting.

4. Vision requirements as appropriate for working on a computer and with typed and handwritten materials.

5. Ability to drive / travel to meetings in a variety of locations as needed

6. This role is primarily remote, but requires the employee to manage certain tasks in person once per week in Seattle, WA.

Employment Practices

NWRPCA is an Equal Opportunity institution and does not discriminate against any person in employment or participation in its programs and benefits on the basis of race; color; religion; creed; national origin; citizenship or immigration status; sex; sexual orientation; gender identity; age; the presence of any physical, mental, or sensory disability; the use of a trained service animal by a person with a disability; genetic information; honorably discharged veteran or military status; marital status; status as a victim of domestic violence, sexual assault, or stalking, or any other status or characteristic protected by local, state, or federal law.

All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Research shows that women and members of structurally marginalized groups often only apply if they have met all of the qualifications of the job, but in our experience, no one ever meets 100% of the qualifications. NWRPCA encourages you to apply if you’re interested! We look forward to your application.

Job Type: Full-time

Pay: $25.56 - $37.07 per hour

Expected hours: 8 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Seattle, WA: Relocate before starting work (Required)

Work Location: In person

If you require alternative methods of application or screening, you must approach the employer directly to request this as Indeed is not responsible for the employer's application process.