Senior Executive Assistant

Full job description

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

At Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we are serious about what we do. Workday is a fast-growing company, and the Senior Administrative Assistant will need to navigate ambiguity and multiple priorities.

The UI Platform organization is one of Workday’s most exciting product organizations. With 300 employees, we are responsible for elevating Workday’s User Experience, and delivering the engine that powers the entire end user product experience across all of Workday’s 30+ SKUs in HR and Financials (to 65 million users, 5,000 core customers worldwide).

Our team promotes Workday’s core values (https://www.workday.com/en-gb/company/about-workday/core-values.html) with ‘Employees’ being the first of them. This is why we offer flexible work schedules, encourage work-life balance and wellbeing, and are proud to champion equal opportunities for everyone.

About the Role

A successful Senior Administrative Assistant will have a proactive attitude to provide administration support to two Vice Presidents in our Boulder, CO office. We are looking for someone with multitasking abilities and excellent communication skills. The utmost confidentiality is imperative, as you will be working on sensitive projects and will be privy to confidential information.

• Manage, prioritize, and anticipate the executive's day-to-day schedule, confirm meetings, enter expenses, and attend to other matters as needed.

• Interact and communicate with employees at all levels and across the organization, including other Workday executives, and outside vendors.

• Prepare correspondence, routine presentations and internal and external communications, as requested.

• Book domestic and international travel arrangements (air, hotel, ground travel) including complex planning of meeting agendas and logistics, assist with meeting coordination, and create detailed itineraries for executive travel. Problem solves non-routine travel issues and keen awareness of unique time zones and travel complexities.

• Proactive and problem solver - takes action with little/no direction, acts on behalf of the Executive. Anticipates what's upcoming and helps executives stay ahead.

• Plan and coordinate department events as they arise, including the support of all meeting details (preparing agendas, preparing presentations, ordering meals, securing space, and inviting attendees).

• Track and help drive completion of key tasks and follow up with outstanding items.

About You

Basic Qualifications

• 5+ years of executive support, supporting multiple senior level executives in a face-paced technology environment.

• BA/BS degree or at least 4 years of administrative experience.

Other Qualifications

• Strong skill set working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and Zoom.

• Strong critical thinking skills with the ability to work independently with general direction and guidance.

• Ability to put yourself in the executive’s shoes and manage the schedule in a way promotes the most effective use of time.

• Must be able to work with a sense of urgency and demonstrate flexibility.

• Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity.

Workday Pay Transparency Statement

The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please

click here

.Primary Location: USA.CO.Boulder
Primary Location Base Pay Range: $108,700 USD - $163,100 USD
Additional US Location(s) Base Pay Range: $103,300 USD - $182,500 USD

Our Approach to Flexible Work

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!