Sr Administrative Assistant

Full job description

Location: Waggaman, Louisiana

Business Area: Administrative

Schedule: Full Time

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You’ll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world’s transition to clean energy.

Function:

Administrative

Job Summary:

The Sr. Administrative Assistant role provides administrative support and clerical assistance to key members of the Site Leadership Team (SLT) which includes the General Manager, Human Resources Manager, EHS Manager and Engineering Manager to ensure effective and efficient office operations. This role will report to the General Manager but will support multiple departments within the Waggaman complex.

Job Description:

Job Responsibilities:

• Maintain physical and digital filing systems.

• Organizes, plans and schedules meetings, events, and travel for SLT. Develop collaborative relationships with administrative support team members from various departments.

• Provide general administrative duties in support of multiple departments: Organize catering for meetings and events. Participate in safety drills. Record-keeping Order and manage office supply inventories. Sort and distribute incoming mail.

• Assist in preparing presentation materials for recurring, semi-annual meetings and technical conferences.

• Assist with document control and management.

• Provide general support to visitors.

• Coordinates with Cornerstone personnel for site access and ensure visitor orientations are completed.

• Partners with HR Manager to plan events on and off site.

• Manages admin building supplies, housekeeping and general upkeep.

• Completes all other duties as assigned.

Job Requirements:

• Minimum of High School Diploma, or its equivalent, is required. Two Years of college, preferred.

• Minimum of at least two (2) years of experience as an administrative assistant or office assistant required.

• Must possess or be able to obtain a Transportation Workers Identification Credentials (TWIC) card.

• Proficient in Microsoft Office Suite

• Excellent organizational, time management and communication skills including communicating with all levels of team members, especially during difficult and challenging situations.

• Ability to prioritize work.

• Self-Motivated and capacity to work independently.

• Excellent telephone, listening, verbal and written communication skills.

• Ability to maintain a high degree of profressionalism and confidentiality.

• Strong level of attention to detail and thoroughness in completing work tasks, analytical thinking and problem-solving skills.

• Capable of working for and taking direction from multiple individuals.

• CF Industries is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

• Employees in the US can learn more about their rights by viewing the federal

  "EEO is the Law" poster (PDF)